Meeting the needs of legal organisations requires powerful search tools that leverage your infrastructure intelligently, expose content intuitively and monitor, track and review it stringently. With increasing burdening from legislation, more complex legal contexts and the need to deliver cost effective and timely services to corporate clients, the need for good solutions for both law firms and the legal departments of large organizations demands effective tools.
From the challenges of Matter management and review across a plethora of formats to uncovering hidden yet relevant sources of information, and speeding the whole review process in eDiscovery, the Legal Services sector is leveraging SharePoint to provide a platform for all of these activities.
eDiscovery, Collection, Review and Production
Building a complete picture of all of the information, from a huge range of content sources, and retaining it in a single Collection file poses a massive challenge. When combined with the need to perform defensible searches across the enterprise, on remote systems and data sources Law firms must not only gather everything that is relevant, they must also ensure that the entire process is documented and defensible.
Once the collection file has been composed it must be secured in order to ensure that case information is not spoiled and holds are enforced, and that the overall transparency of the process is maintained. Access to powerful tools that allow legal analysts to quickly filter through content to reduce the number of documents and locate the key custodians and and data sources is vital, as are tools that will support the eDiscovery process.
The ability to clearly describe and apply the appropriate reason codes to any step of theprocess to ensure safe-harbour compliance as well as an effective review process to find responsive documents is an often-overlook aspect of maintaining the best possible compliance with eDiscovery needs.
The Ontolica eDiscovery solution supports key stages in the process. Beginning with support for gathering information enterprise-wide, both through documented, defensible searches and powerful technologies to locate relate relevant information, Ontolica eDiscovery enables collection of this into cases files. These can then be explored and reviewed using cutting edge preview and intelligence context-aware search that can not only identify related content, but also discover the unseen work patterns that can provide key insights into how custodians have operated within SharePoint prior to, or during an eDiscovery process. Finally, the suite provides intuitive review and production capabilities securing privileged information and releasing information to opposing counsel.